As your product organization grows, permissions allow you to determine which information users can view and edit within Productboard. Setting up appropriate permissions allows your product teams to collaborate while maintaining control over their most important or sensitive data.
Currently, Productboard offers permission settings at the product entity level.
In this article:
Product access levels
Product access levels are the rules by which Productboard determines who is allowed to see or edit a product and its subordinate entities (like components and features). These levels are:
- Everyone in the workspace: This product is visible to everyone, and editable by all makers and admins.
- Everyone in the workspace can view only: This product is visible to everyone, but editable only by admins and by makers who are members of specific teamspaces chosen by you.
- Specific teamspace(s): This product is hidden from everyone except for admins and for members of specific teamspaces chosen by you. Products with this access level can not be shared with Open teamspaces.
Access levels apply to every member in the workspace, with exceptions based on teamspace membership. Admins always have maximum access to all products.
Example: You're a maker, but not an admin. You create a product called "Galaxy" in your workspace and give Everyone in the workspace access to it. If any member of your workspace goes to a grid, timeline, or columns board, they'll be able to see the Galaxy product and its subordinate items there (filters permitting). If they're a maker, they'll also be able to edit it!
If you then change Galaxy's access level to Everyone in the workspace can view only, you'll have to specify at least one teamspace. Every maker who's a member of the teamspace(s) you choose will retain edit rights to Galaxy; all other makers will lose edit rights, but they'll still be able to see Galaxy on the boards in other teamspaces.
You'll still be able to edit Galaxy because you created it, and your Productboard admins can still edit it because admins can always edit products.
Note: If you have access to a product, you'll be able to see that product across all portals, insights boards, and insights.
Changing product access from the Products page
You can access the Products page from the Main menu > Data > Products. From here, makers can change the access levels of any products they have maximum access to.
Note: Even if a product can appear on certain boards, it may be blocked by pre-existing board filters.