Member role definitions

Jake Sawyer

Updated August 28, 2026 19:46

Each member of your Productboard workspace has a role. Roles define what each member can see and do. There are four default roles—viewer, contributor, maker, and maker with admin access.

This article defines the permissions and capabilities of each default role. For information about custom roles, see Custom roles: Governing data field access.

For instructions on how to to add members to your workspace, see Add new members to your Productboard workspace.

Editor roles

Maker with admin access: Full edit rights on all boards, plus the ability to manage members, integrations, settings, and billing. Often referred to as 'admins' for short.
Maker: Full edit rights on all boards.

Admins can always update roles from the Members page. Doing this may change how much you pay for Productboard, but only if you're on a paid plan. Don't worry—we'll notify you if so.

For more information on editor roles, see the article Getting started as a maker and maker admin in Productboard.

Collaborator roles

Contributor: Colleagues who provide user insights, access product roadmaps, and collaborate on documents, e.g., sales, support, engineering, and design. For more information on the contributor role, see the article Getting started as a contributor in Productboard.
Viewer: Viewers can only access timelines, columns boards, and portals. For more information on the viewer role, see the article Getting started as a viewer in Productboard.

When in doubt, you can feel confident inviting new people into your Productboard workspace as viewers. You'll always be able to control what they can and cannot see in Productboard, and they won't be able to interact except to leave comments on features.

Checking your member role

To check the role associated with your profile in Productboard:

From the bottom of the Main menu, click Settings > My account.
Under Your details, you'll find the Role field.

Permissions break-down

	Admin	Maker	Contributor	Viewer
Set up and manage integrations	✅	❌	❌	❌
Manage subscription and billing information	✅	❌	❌	❌
Invite team members and manage roles	✅	❌	❌	❌
Delete workspace and all data	✅	❌	❌	❌
Create/edit/delete features and notes	✅	✅	❌	❌
Owner of Features	✅	✅	❌	❌
Customize Feature statuses	✅	❌	❌	❌
Create and tag new notes	✅	✅	✅	❌
Add new users and companies to notes	✅	✅	✅	❌
Assign ownership of notes they own or create	✅	✅	✅	❌
Create new portals	✅	❌	❌	❌
Update portal settings	✅	❌	❌	❌
Create & edit portal cards	✅	✅	❌	❌
Compose updates on portal cards	✅	✅	❌	❌
Create & edit boards	✅	✅	❌	❌
Create and manage documents	✅	✅	✅	❌
Update board settings	✅	✅	❌	❌
Create teamspaces	✅	✅	❌	❌
View insights boards	✅	✅	✅	❌
View grids	✅	✅	✅	❌
View timelines and columns boards	✅	✅	✅	✅
View documents	✅	✅	✅	✅
Review portals, if shared with the team or shared via public/private link	✅	✅	✅	✅

Portal users

Users contributing insights and feature ideas via portals do not need a Productboard account.

Member role definitions

In this article:

Editor roles

Collaborator roles

Checking your member role

Permissions break-down

Portal users

See also

Articles in this section