BETA: Teamspace types and member access levels

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Note: These features are available for invited participants in our strategic boards and initiatives private beta.

Teamspace types give you more control over the content within your Productboard workspace. There are three different teamspace types:

  • Open: Anyone can join an open teamspace and access its boards. In open teamspaces, everyone automatically has access to all next-gen Beta boards. Teamspaces are open by default; we recommend using open teamspaces if you are looking to promote transparency in your organization.
  • Closed: Everyone can see that the teamspace exists, but can’t join unless they’re invited by the owner of the teamspace, or their request to join is approved by the owner. Closed teamspaces are useful when you want to control who can see and edit the boards within a teamspace.
  • Private: People who are not members of a private teamspace won’t even know it’s there and so cannot request to join it. The only way in is for the teamspace owner to add you. Use private teamspaces when a group is working on something sensitive that needs an advanced degree of confidentiality or anonymity.
Note: Only next-gen boards can be placed in closed or private teamspaces.

Teamspace member access levels

When adding makers to a teamspace, you’ll be able to define the level of access they have to any next-gen boards in that teamspace. Only makers can benefit from access levels. If you add an entire team to a teamspace, you’ll be able to define the access level for all makers within that team.

There are three access levels:

  • View-level access makers can see next-gen boards but can’t edit them or create new ones.
  • Full-level access grants the ability to create, edit, and delete next-gen boards within the teamspace.
  • Owner-level access allows a maker to edit teamspace settings and membership, archive the teamspace, and change teamspace ownership.

Note: Access levels only affect next-gen boards. Current-gen boards like insights boards, feature boards, and roadmaps still rely on board-level sharing options.

Next-gen board access is controlled by the teamspace

Next-gen boards currently lack individual sharing options like current-gen boards have. Instead, they inherit visibility from their parent teamspace. If you want someone to be able to see a next-gen board, you must add them to that board’s teamspace. Once added, they will be able to see all next-gen boards in the teamspace. If the teamspace’s access level is set to Full, they’ll also be able to create, edit, and delete next-gen boards there.

FAQ

Can a teamspace contain current-gen boards and next-gen boards together?

  • Yes, but it must be an open teamspace and the board types will have different behaviors. The visibility of current-gen boards will depend on each board’s sharing options, while all next-gen boards will be visible and editable for all members of that teamspace. If you were to change the access level of the teamspace from Full to View, members would lose the ability to create, edit, or delete next-gen boards, but current-gen boards would remain unaffected.

How do I enable teamspace types and access levels?

  • These features are automatically activated as part of our larger next-gen boards private beta.

Can I change an existing teamspace’s type? For example, from open to private?

  • Currently, you cannot change the type of an existing teamspace. You must determine the teamspace’s type during teamspace creation.

What happens if I move a board into a private teamspace?

  • If the board is current-gen, nothing (because current-gen boards can only exist within open teamspaces). A next-gen board’s editability and visibility will change to conform to the type and access level of its new parent teamspace.

See also:

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